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Multifamily

Annual Reviews

AHFA will review a random sample of household files and physically inspect a random sample of low-income units.

The following records and/or documentation will be reviewed and must be available on the scheduled review date:

File Review

  • AHFA DMS Authority Online System Tenant Data (updated monthly)
  • Rent Roll (Required information can be found in the AHFA Compliance Manual)
  • Income and Rent Set-Aside Report 
  • Additional Property Reports (based of application selections)
    • Rental/Operating Subsidies
      • USDA Rural Development
      • HUD
    • Tenant Needs
      • Elderly
      • Bedroom Type
      • Disabled/Homeless
      • Public Housing Waiting List
      • Mobility Impairments
      • Sensory Impairments
    • Supportive Housing Needs Set-Aside
      • MRMI
  • Project Utility Allowance(s) 
  • Total number of units receiving rental assistance.
  • Type(s) of rental assistance and which units are receiving the assistance (Section 8, HUD, Rural Development, Owner-Financed, Other)
  • Vacancy Report
  • Affirmative Fair Housing Marketing Plan and documentation to show how management is implementing the plan 
  • Waiting List (if applicable to your property)
    • Properties with HOME Funds
    • MRMI
    • Disabled
    • Public Housing
  • Advertisements and contact letters (if applicable to your property)
    • Properties with HOME Funds
    • MRMI
    • Disabled
    • Public Housing
  • Tenant Services
  • Tenant household files, including initial files (the tenant household file order can be found in the AHFA Compliance Manual)

The physical inspection of the project will include the following areas and is based on the Uniform Physical Condition Standards (UPCS):

Physical Inspection

  • Property site
  • Exterior of each building
  • Building systems
  • Common areas
  • Property and unit amenities
  • Random sample of the low-income units which can include vacant units